Graduate Program Coordinators Handbook
Fellowship and Awards
Procedures for Additions, Deletions, and Changes
NEW COURSE APPROVAL PROCESS
Once a new course is approved by the faculty of the department offering the course, and the associated School or College, the request must be submitted for Graduate Council consideration using Academic Council Workflow.
In addition to a complete syllabus and a cv for the primary instructor, the Graduate Council will want to review specific information about the course including:
- For 500 level courses, the different requirements and learning objectives for graduate and undergraduate students
- A brief explanation of how the course fosters independent learning enabling a graduate to contribute to a profession or field of study
- Verification that the course has been approved by the faculty of the department
CREATION, SUSPENSION, DELETION AND REVIEW OF GRADUATE PROGRAMS
The process for the creation, suspension, deletion, and review of graduate programs can be found in the Universities Policies or by clicking HERE.
Once a program addition or change is approved by the faculty of the department, and the associated School or College, the request must be submitted for Graduate Council consideration using Academic Council Workflow.
SPECIFIC TITLES FOR DIRECTED INDIVIDUAL STUDIES
- An individual study course, taken under a professor, may have that course listed on the official transcript under a specific title. A dean of a school or college or a chair of a department must ensure that any course taken by a graduate student is relevant to the degree program and that it is of graduate level caliber. No more than one or two such courses should be included in a student’s degree program;
- Specific titles for individual study courses should be recorded on transcripts by using asterisks in order to make clear to anyone reading the transcript the precise nature of the type of course taken by the student;
- All one-time courses taught to groups of students in regularly scheduled class sessions should be listed as “Special Topics” courses and should have their designated titles reported on students’ transcripts by using asterisks.